INTRODUCTION
Aluminij Industries (hereinafter “Aluminij” or “we”) is committed to protecting the privacy of its employees in all areas, but particularly in the collection, security, use and disclosure of their personal information.
Aluminij has a legal interest in processing data to ensure that our recruitment and wider HR function is legally compliant.
PURPOSE
The purpose of this Employee Privacy Policy is to set out the basis on which any personal data including special category personal data that we collect, or which employee provide to Aluminij, will be processed by us.
POLICY APPLICATION
This Policy applies to all personal information relating to potential, current and past employees, including interns and workstudy trainees, candidates for job positions and contractors.
For the purposes of this document, these persons are generally referred to as "Employees".
For the avoidance of doubt, this Employee Privacy Policy does not apply to the Personal Data of customers or other data subjects such as suppliers, customers or visitors.
SCOPE AND APPLICATION
Personal data is subject to data secrecy. Any unauthorized collection, processing, or use of such data by employees is prohibited.
Aluminij will take reasonable steps to protect the personal information held from misuse, loss and from unauthorised access, modification or disclosure. Personal information that is no longer required will be destroyed or, where appropriate, de-identified.
We store information either physically or electronically. Electronic records shall only be accessible to employees who have been issued with a personal login identification and access by Business Technology. Employees will only be given a level of access appropriate to their duties. Paper records will be housed in areas restricted to Human Resources and Payroll staff, or employees accompanied by Human Resources or Payroll staff. If these areas are unattended they will be locked.
Aluminij will only store personal information for as long as necessary for the purpose for which the information was sourced and provided and / or as required by law. In such cases, we will take reasonable steps to destroy or permanently de-identify an employee’s Personal Information.
Personal data must be safeguarded from unauthorized access and unlawful processing or disclosure, as well as accidental loss, modification or destruction. This applies regardless of whether data is processed electronically or in paper form.
Before the introduction of new methods of data processing, particularly new IT systems, technical and organizational measures to protect personal data must be defined and implemented. These measures must be based on the state of the art, the risks of processing, and the need to protect the data.
Under certain circumstances, Aluminij may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
This policy does not supersede the terms of any collective bargaining agreement or any other applicable law.
POLICY BREACHES
This Policy support our values and reflect what is important to Aluminij. Non-compliance with this policy may result in disciplinary action.
Depending on the severity of the breach, consequences may range from a warning to termination of employment.
POLICY REVIEW
This Policy shall be reviewed periodically.
Aluminij reserves the right to modify this policy, in whole or in part, at any time.